Punctuation in Steno Transcription: Rules That Save Marks
Punctuation errors are easy to avoid but often overlooked. Learn the basic rules, write punctuation cues in your notes, and proofread for them at the end. The rules your exam applies may vary, so check them in the instructions.
Key takeaways
- Punctuation and capitalization can count as errors.
- Mark punctuation cues in your notes.
- Be consistent with numbers and quotes.
- Proofread punctuation separately from words.
Exam rules change between recruitment cycles. Always confirm details in the latest official notification.
The basics
- Start each sentence with a capital letter.
- Use a full stop at the end of statements.
- Use commas where the sentence naturally pauses or lists items.
- Capitalize proper names, places and designations as the passage requires.
Noting punctuation while writing
Develop quick marks for full stops, paragraph breaks and quotes in your shorthand. Practice them until they cost almost no time. Leaving punctuation to memory is risky at speed.
Quotes, numbers and abbreviations
Decide a consistent way to type numbers and abbreviations, and follow the exam's instructions. Inconsistent style shows up as errors, and consistency is easy to practice.
Paragraphs
Notice when the speaker changes topic, and mark a paragraph break. Typing a clear paragraph structure keeps your document tidy.
Proofread in two passes
- Pass one: read for missing or wrong words.
- Pass two: read only for punctuation and capitalization.
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Frequently asked questions
Are punctuation mistakes counted?
In many evaluations they can be. Check your exam's rules.
Should I dictate punctuation to myself?
Mark it in your notes with quick symbols instead.
How do I avoid forgetting full stops?
Use a clear mark in your notes and proofread for punctuation separately.
What about numbers?
Follow the exam's instructions and be consistent.
How can I practice this?
Review each dictation result for punctuation errors and track them as a separate category.